The Agenda

I Love the 90s

The Musical

Weekly Meeting No. 7

Date: 10 December 2010
Time: 9.00 am - 10.30 am
Venue: Jhabbud's Cafe
Attendees: Project Manager, Finance team, Production Manager, Marketing/Advertising Manager

Agenda Items

1. Issues discussed in prior meeting(s):

• Presentation of storyboard - excellent.
• Finalisation of organisational structure - roles and responsibilities clearly defined.
• Project manual finalised.
• Gantt Chart updated and finalised.

2. Budget preparation

- Presentation of cost breakdown by respective team managers:

• Production costs
• Marketing/Advertising costs
• Staff salary costs
• General Overheads

- Managers to ensure that budget is exhaustive of all possible costs incurred/to be incurred. A prudent view is to be taken in budgeting.

- Review for overlap of cost allocations amongst various departments. No double-counting. Amendments to be reflected in second draft next week.

- Budget presentation and review by potential investors in 5 weeks!

3. Financing Resources

• Sponsorships - monitoring responses
• Capital injection
• Charitable donations

4. Ticket Pricing Policies

• Cost-plus based pricing. Ticket pricing to be prepared based on 25% mark-up, 33% mark-up. Review impact on sales level at different mark-up %.
• Price Skimming: Offer standard prices in the beginning to attract early birds
• Price Discrimination: Cheaper price for senior citizens/students and weekdays
• Price Cuts: Slash 'em on Tuesday/Wednesday matinees
• Group prices - 5 for 4, 10 for 8, 20 for 15?

5. Non-financial issues

• Managers to ensure members' adherence to misson statement and objectives
• Stage reviews within teams to be done on a frequent basis. Review notes to be submitted and issues noted to be flagged on a timely basis - a project KPI.
• Issues to be actioned immediately.
• We're not here solely to make money. We're here first, to tell a story. A good way of telling that story not only guarantees high returns for our investors, but it brings people of our generation to places and times they thought they'd never get to relive.

6. Issues to be followed-up

• Next meeting: 17 December 2010
• Budget draft #2 due next week
• Marketing team key stage review

7. Adjourn meeting

***************************************************

If they say it all begins with a dream, then I'll dream and dream and dream and dream...